Privacy Policy

Learn how we collect, use, and protect your personal information

This privacy policy will explain how our organization uses the personal data we collect from you when you use our website. We at Our Organisation are committed to protecting the information that you share with us and explaining how we collect, process, and share that information online. When you use our services, you're trusting us with your information. We understand this is a big responsibility and work hard to protect your information and keep it secure.

We provide you with insight into the privacy practices employed here at Our Organisation.

Background

This Policy provides an overview of how Our Organisation's information of "data subjects" (hereinafter referred to as "You or your") personal data is collected, handled, and protected. In this policy, "we", "us" and "our" may refer to Our Organisation Inc. or its subsidiaries. Our Organisation platform is designed to help you consistently with our services.

How do we collect your data?

Your employer or your Institution will directly provide Our Organisation with the data we intend to collect.

How do we store your data?

Our Organisation stores your data at a Secure storage location. Our Organisation will keep your data for as long as our service is availed. Once this period has expired, we will delete your data by scrubbing off all data within a month of Service Termination.

Marketing

Our Organisation would like to send you information about products and services of ours that we think you might like. If you no longer wish to be contacted for marketing purposes, you can drop us an email.

What are your data protection rights?

Our Organisation would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request Our Organisation for copies of your personal data.
  • The right to rectification – You have the right to request that Our Organisation correct any information you believe is inaccurate. You also have the right to request Our Organisation to complete information you believe is incomplete.
  • The right to erasure – You have the right to request that Our Organisation erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that Our Organisation restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to Our Organisation's processing of your personal data, under certain conditions.

If you would like to exercise any of these rights, please Email us at: [email protected]

Consent Management

Obtaining Consent:

Our privacy policy details transparently the purposes of data processing, the affirmative actions required for consent, and the granularity of choices, ensuring individuals have clear control over their data.

Withdrawal of Consent:

Clear instructions on withdrawing consent are provided in our privacy policy, ensuring no negative consequences, and a detailed record-keeping process is outlined for transparency and compliance.

Changes to our privacy policy

Our Organisation keeps its privacy policy under regular review and places any updates on this web page.

How to contact us?

If you have any questions about Our Organisation's privacy policy or the data we hold on you or if you would like to exercise one of your data protection rights, please do not hesitate to contact us at [email protected]

Enforcement

We expect all employees to comply with this policy and any related policies, standards, processes, procedures, and guidelines. Failure and/or refusal to abide by this policy may be deemed a violation. Compliance with the policies will be a matter of periodic review by the Information security officer / Information Security Team. Any employee found to have violated this policy may be subject to disciplinary action, as deemed appropriate by management and Human Resources policies.

Monitoring: The Organisation employs appropriate technology solutions to monitor policies and procedures.

Measures to Ensure Security and Reliability

We recognize the importance of trust in AI. We leverage AI to foster meaningful human connections while maintaining a strong commitment to security and reliability.

In alignment with the AI Act's regulations on AI safety and accountability, we proactively address key risks associated with our system to ensure compliance for users.

Data Security & Privacy

Accuracy & Bias Mitigation: We strive for fair and unbiased AI models by using diverse training datasets, implementing bias detection mechanisms, and conducting regular fairness audits.

Data Security: We enforce strict encryption protocols, access controls, and continuous security testing to safeguard user data. Our zero-trust approach, role-based access management, and cybersecurity best practices minimize risks.

Compliance with Global Regulations: Samjna Analytics is committed to respecting user privacy and adhering to data protection laws, including the GDPR. We ensure:

  • Clear and informed user consent
  • Explicit data collection purposes
  • Data minimization and user control over personal information

System Security & Reliability

Fairness & Explainability: Samjna Analytics uses counterfactual explanations, interpretability techniques, and fairness metrics to enhance transparency and prevent discriminatory outcomes.

Vulnerability Management: We conduct routine vulnerability scans, implement security patches, and follow secure development best practices, including penetration testing and intrusion detection systems.

Operational Reliability: Continuous performance monitoring, stress testing, and automated error detection ensure stable, predictable, and error-resilient AI performance.

Ethical & Responsible AI Use

Fairness & Inclusivity: We actively promote diverse and equitable AI applications through stakeholder engagement, bias reduction strategies, and transparent handling of sensitive data.

Preventing Misuse & Manipulation: Samjna Analytics proactively detects and mitigates AI misuse, provides user education on responsible AI use, and ensures strict compliance with AI Act obligations for EU users.

Ethical AI Implementation: We assess societal impact, workforce implications, and AI transparency, ensuring responsible AI adoption while supporting regulatory compliance and innovation.

Performance Monitoring & Continuous Improvement

We continuously evaluate Samjna Analytics's accuracy, security, and compliance using real-time performance dashboards and automated monitoring tools. Our update process includes:

  • Retraining AI models with diverse, high-quality data
  • Implementing advanced security measures
  • Adjusting algorithmic parameters for enhanced performance
  • Maintaining a transparent changelog of updates

Last updated: August, 2025